Statement of Purpose & Background:
Haven for Hope of Bexar County (“Haven for Hope”) has operated its 22-acre Transformational Campus just west of downtown San Antonio, Texas for the last 14 years. Haven for Hope’s mission is to provide a place of hope and new beginnings by providing, coordinating, and delivering an efficient system of care for people experiencing homelessness in San Antonio, with a vision of ending homelessness by empowering individuals and families to transform their lives.
Haven is seeking proposals from qualified agencies for the renovation of a wing of our Adult Dorm located on the Haven for Hope campus, as detailed more thoroughly in the Scope of Work below. This renovation aims to improve the safety, overall living standards, and operations within this area of our operations. The selected agency will be responsible for executing the renovation as specified and negotiated, ensuring compliance with local regulations and codes, and completing the project within the proposed timeline and budget.
Scope of Work:
The specific updates, modifications, and work that is the subject of this renovation is as follows:
1. Installation of 17 new LED King 6” Downlights (D846-90-10) and 6 of those are emergency lights in the Adult Dorm hallway.
2. Replacement of 7 HVAC air return grills in the Adult Dorm hallway.
3. Installation of kickplates on doors throughout this wing of the Adult Dorm.
4. Installation of Fiber Reinforced Polymer (FRP) wall paneling in the Adult Dorm laundry room.
5. Cleaning, preparation, painting, and minor repairs of all rooms, including dorm rooms, laundry room, common areas, hallway, and storage space, in this wing of the Adult Dorm.
6. Polish and reseal concrete flooring throughout this wing of the Adult Dorm.
7. Installation of new door within hallway of the Adult Dorm, roughly bifurcating wing into two halves (location specified on attached floor plan).
8. Installation of cabinetry in Room 12.322 and a modified half door (future Med Room).
9. Updates to Bathroom located at Room 12.304 including updating of fixtures, installation of new countertops, LED lighting, repainting of restroom and new epoxy flooring. 210-220-2100 1 Haven for Hope Way, San Antonio, TX 78207
10. Conversion of two urinals in Bathroom located at Room 12.321 to an ADA accessible stall, as well as updates to this bathroom including updating of fixtures, installation of new countertops, repainting of restroom and new epoxy flooring.
11. Removal of one non-structural wall between two residential rooms on South Side of wing, to create consolidated living room for resident use. A detailed floorplan outlining the designated wing of Haven’s Adult Dorm is provided at Exhibit A.
The anticipated start date for this project is approximately February 3, 2025, although this projected start date may be modified within Haven’s discretion and based on business considerations.
Proposal Submission Guidelines:
Interested parties should submit their proposals by 5:00pm on January 3rd, 2025, via email to Earvin Reinhardt, Director of Logistics & Facilities Management (Earvin.reinhardt@havenforhope.org).
210-220-2100
1 Haven for Hope Way, San Antonio, TX 78207
Proposals should include:
- Company profile, including an overview of your agency, including years of experience, areas of specialization, and relevant industry certifications
- Detailed pricing information, including itemized prices for each element outlined within the Scope of Work, inclusive of labor, fees, permitting expenses, and any additional expenses or costs
- References from prior clients
- Certificate of Insurance (COI) and licensing
Site visits will be offered on December 9th, 2024, at 3 pm and December 12th, 2024, at 9:30 am for interested bidders to review the renovation space and gather additional information. All potential bidders are encouraged to take advantage of this opportunity to ensure a comprehensive understanding of the renovation and requirements before submitting their proposals.
Any other inquiries and/or requests for clarification should be directed to Earvin Reinhardt at the contact information listed in this RFP. 5. 6.
Contact Information: Earvin Reinhardt Director of Logistics and Facilities Management Email – Earvin.Reinhardt@havenforhope.org
Phone – 210-220-2112
